Minutes Nosove General Assembly 25th November 2009

1. Francois Beaudeau elected as chairman of the general assembly

2. Nina Otten elected secretary of the general assembly

3. Torben Nielsen elected as minute keeper of the minutes from the general assembly

4. The report of the board concerning the latest election period:

 Last years meeting was held in Gilelje, DK. A report from the AG can be seen on website.

 Accepted with no comments.

5. The treasurer’s report of the accounts and the certification by the auditors for the year 2009:

 71.000 sv.kr transferred from Danish meeting. Possibly caused by missing payment of VAT for Danish meeting and one lecturer that had to cancel (hotel- and flight expenses). Discussion what to do with money: There is a possibility to pay back money to participants as NOSOVE non-profit organisation. Auditors found accounts in good order. Treasurer’s report acknowledged.

6. Liza Nielsen will check why this much revenue from Danish meeting to make sure that there are no mistakes with VAT.

7. Election of the new board members: Chairman Marianne Sandberg (DK), Trude Lyngstad (N) is up for election as Deputy Chairman and Treasurer Ann Lindberg (S) are serving another year. Liza Rosenbaum Nielsen (DK) will serve another year, but as the secretary and Anna-Maija Virtala (SF) is up for election as a member

No objections for proposal.

8. Election of substitutes for the board: Maria Nøremark (S) and Madelaine Norstrøm (N) are up for election.

No objections for proposal.

9. Cecillia Wollf (S) and Nina Otten (DK) elected as auditors. Saraya Tavornpanich (N) elected as deputy.

10. Membership fee accepted as paid by participation in meeting.

11. Francois invited to SVEPM meeting in France last week in March. Please note that poster space is limited so people are advised to submit poster topics as soon possible.

Board suggested donating 1000 Euro to SVEPM. It was suggested to donate a specific event at SVEPM so NOSOVE would be mentioned as sponsor.

Suggestion accepted.

12. Meeting set for end of January 2011, in Norway, pending on availability of lecturer. Makes sense to settle account at end of year. Topic: Health economics, possibly Jonathan Rushton as course lecturer. Licitation of expert opinion is another suggestion.

Organisors: Trude Lyngstad and Madelaine Norström

 13. Suggestions what to use money for in coming years:

 Suggestions to sponsor drinks at SVEPM or support travel or lower fee for PhD-students from Baltic countries, Poland etc.

AG decided to include support of PhD students from Baltic countries, Poland etc to attend NOSOVE courses as a case for next years AG. In order not create too much work for the board, it could be based on a first come, first serve basis.

Agenda for the General Assembly of NOSOVE, Gilleleje, Denmark, August 26, 2008

1. Election of the Chairman of the General Assembly
2. Election of the Secretary of the General Assembly
3. Election of the Keeper of the minutes of the General Assembly
4. The report of the board concerning the latest election period
5. The treasurer’s report of the accounts and the certification by the auditors for the year 2007
6. Settlement of the account and approval of the administration during the last election period
7. Election of the new board members: Chairman Marianne Sandberg (N), Liza Rosenbaum Nielsen (DK), Olli Peltoniemi (SF) and Treasurer Ann Lindberg (S) are serving another year. Annette Ersbøll (DK) will redraw to give space to Maria Nøremark in the board since the Swedes are organising the course next year.
8. Election of substitutes for the board. Trude Lyngstad (N) and Anna-Maija Virtala (SF) are serving another year.
9. Election of two auditors and a deputy auditor.
10. Determination of membership fee for the coming year
11. Any other business
13. Closing of the meeting
EVERYBODY IS WELCOME
On behalf of the board of NOSOVE 
Marianne Sandberg
Chairman
Norway

Minutes of the General Assembly NOSOVE, August 26 2008, Gilleleje, Denmark

1.     Chairman: Håkan Vigre

2.     Secretary: Nils Toft

3.     Keeper of minutes: Liza Rosenbaum Nielsen

4.     Report from the board:

Chairman Marianne Sandberg asked for suggestions for next NOSOVE meeting course subjects. Her own suggestion was diagnostic test evaluation which at least several ph.d. students need.
Other suggestion are very welcome.

5.     Treasurers report

Neither the treasurer Ann Lindberg (S) nor the auditors could come this year so Marianne Sandberg presented the accounts. See copy of report.

There was a discussion about how much funding should be available for liability and unexpected expenses in particular in relation to courses.

The report was accepted as is.

6.     Settlement of the account and approval of the administration during the last election period.

Accounts and administration were approved.

7.     Election of members of board:

Marianne Sandberg (N) elected as chairman

Liza Rosenbaum Nielsen (DK) elected as deputy chairman

From next year’s host, Maria Nøremark (S) was elected as ordinary board member

Treasurer Ann Lindberg (S) and secretary Olli Peltoniemi (SF) serves for another year

8.     Election of substitutes of the board:

a.     Trude Lyngstad (N) re-elected

b.     Anna-Maija Virtala (SF) re-elected 

9.    Auditors/ deputy auditor

a.     Hildegunn Viljugrein (N) elected as auditor

b.     Marcus Doherr (CH) elected as auditor

c.     Filipa Baptista (P/DK) elected as deputy auditor 

10.  Membership fee:

No membership fee. “Membership” is by subscribing to the mailing-list.

11.  The software used for the EpiNord-list is quite old and for instance an attached a document will be caught in the spam-filter. So if you want a posting of for instance a pdf-file send a mail to Nils Toft (nt@life.ku.dk) and he will put it on the homepage for a while.

Nils Toft suggested we make sure to have some written constitution of NOSOVE on the homepage.

12. Closing

 August 26^th, 2008

Marianne Sandberg                          Liza Rosenbaum Nielsen

Chairman                                           Keeper of minutes

Agenda for the General Assembly of NOSOVE, Helsinki, Finland, March 26, 2007

1. Election of the Chairman of the General Assembly
2. Election of the Secretary of the General Assembly
3. Election of the Keeper of the minutes of the General Assembly
4. The report of the board concerning the latest election period
5. The treasurer’s report of the accounts and the certification by the auditors for the year 2006
6. Settlement of the account and approval of the administration during the last election period
7. Election of the new board members to replace those retiring. Chairman Lis Alban (DK) is retiring. Deputy Chairman Marianne Sandberg (N) is up for election. Treasurer Ann Lindberg (S) and secretary Olli Peltoniemi (F) are serving another year.
8. Election of substitutes for the board. Substitute I Trude Lyngstad (N) is serving another year. Substitute II Anna-Maija Virtala (F) will redraw to give space to an extra Dane in the board, because Denmark will be organising next year’s meeting.
9. Election of two auditors and a deputy auditor.
10. Determination of membership fee for the coming year
11. Determination of time and place for the next general assembly and appointment of organiser for this meeting (Denmark will be organising)
12. Any other business
13. Closing of the meeting
EVERYBODY IS WELCOME
On behalf of the board of NOSOVE

Lis Alban
Chairman
Denmark
February 26, 2007

Minutes of the General Assembly NOSOVE, March 26th 2007, Espoo, Finland

1.     Chairman: Nils Toft

2.     Sectretary: Marcus Doherr

3.     Keeper of minutes: Hanne Bak

4.     Report from the board:

Chairman Lis Alban shortly resumed the considerations behind the choice of host for the NOSOVE meeting in 2008. Iceland has been considered but was rejected, because it would be too expensive for Ph.D. students, and NOSOVE still encourage Ph.D. students to participate in the courses. Hence, Denmark was chosen as host for 2008.

5.     Treasurers report

Treasurer Ann Lindberg (S) presented the accounts. See copy of report.

6.     Settlement of the account and approval of the administration during the last election period.

Accounts and administration were approved.

7.     Election of members of board:

Marianne Sandberg (N) elected as chairman

Annette Ersbøll (DK) elected as deputy chairman

From next years host, Liza Nielsen (DK) was elected as ordinary board member

Treasurer Ann Lindberg (S) and secretary Olli Peltoniemi (F) serves for another year

8.     Election of substitutes of the board:

a.     Trude Lyngstad (N) re-elected

b.     Anna-Maija Virtala (F) elected 

9.     Auditors/ deputy auditor

a.     Markku Johansen (DK) elected as auditor

b.     Anne Margrethe Urdahl (N) elected as auditor

c.      Marcus Doherr re-elected as deputy auditor 

10.  Membership fee:

No membership fee 

11. In August 2008, Denmark will be organising a course on ‘Freedom from Disease’ taught by Tony Martin and Angus Cameron from Australia. The course will take place in Gilleleje (next to the sea).

12. Nils Toft informed that the Epi-nord mailing list will be changed and updated. People on the list will probably have to re-subscribe to the list after the update.
13. Closing
 April 16, 2007

Lis Alban                      Hanne Bak

Former chairman                    Keeper of minutes

Agenda for the General Assembly of NOSOVE Oslo, Norway, January 25, 2006

1. Election of the Chairman of the General Assembly
2. Election of the Secretary of the General Assembly
3. Election of the Keeper of the minutes of the General Assembly
4.  The report of the board concerning the latest election period
5.  The treasurer’s report of the accounts and the certification by the auditors for the year 2005
6. Settlement of the account and approval of the administration during the last election period
7. Election of the new board members to replace those retiring. Ann Lindberg (S) and Olli Peltoniemi (F) are up for election. Lis Alban (DK) and Marianne Sandberg (N) are serving another year. Trude Lyngstad (N) will redraw to give space to an extra Finn in the board, because Finland will be organising next year’s meeting
8. Election of substitutes for the board. Anna-Maija Virtala (F) is retiring and Annette Kjær Ersbøll (DK) is up for election
9. Election of 2 auditors and a deputy auditor.
10. Determination of membership fee for the coming year
11. Updated information about NOSOVE hosting the 2007 Annual Meeting of the Society of Veterinary Epidemiology and Preventive Medicine (SVEPM) in Finland
12. Proposal: NOSOVE donating Euro 1,000 for the SVEPM meeting 2007 in Finland
13.  Any other business
14. Closing of the meeting

 

EVERYBODY IS WELCOME

On behalf of the board of NOSOVE

 

Lis Alban

Chairman

Denmark

December 22, 2005

Minutes of the General Assembly NOSOVE, 25. January 2006, Holmenkollen, Norway

1.     Chairman: Ulf Emanuelson

2.     Sectretary: Helga Høgåsen

3.     Keeper of minutes: Trude Lyngstad

4.     Report from the board:

Chairman Lis Alban shortly resumed the work of the boar during 2005. NOSOVE will be hosting SVEPM in 2007 in Helsinki, and AnnaMaija Virtala will be the local organiser. To cope with this, Lis has been elected to the board of SVEPM, and Anna-Maija has been co-opted to the board.

5.     Treasurers report

Treasurer Ann Lindberg (S) presented the accounts. See copy of report. Last  year's meeting could have lead to a deficit due to a late change of venue, but produced a zero result, thanks to funding from Formas (the Swedish Research Council for Environment, Agricultural Sciences and Spatial Planning).  

6.     Settlement of the account and approval of the administration during the last election period.

Vote: All in favour. Accounts were approved.

7.     Election of members of board:

Ann Lindberg (S) – re-elected as treasurer

Olli Peltoniemi (F) - elected as ordinary board member

Lis Alban (DK) – serving another year as chairman

Marianne Sandberg (N) – serving another year as deputy chairman

Trude Lyngstad (N) – retiring to give space to an extra Finn in the board

Extra from Finland - Anna Maija (F) – elected as ordinary board member

8.     Election of substitutes of the board:

a.     Trude Lyngstad (N) - elected

b.     Annette Ersbøl (DK) – re-elected 

9.     Auditors/ deputy auditor

a.     Eystein Skjerve (N) – re-elected

b.     Katarina Svensson (S) – re-elected

c.      Marcus Doherr (re-elected as deputy auditor) 

10.  Membership fee:

No membership fee 

11.  Anna-Maija Virtala presented a worst case scenario of the budget for the coming SVEPM 2007. The Annual meeting of ECVPH will be in fall 2007 in Finland, and will therefore not interfere with SVEPM. SVEPM 2007 (in collaboration with NOSOVE) will take place from 28- 30 March 2007. It was agreed that NOSOVE’s board will do their best to assist Anna-Maija and the Finnish organising group in organising this meeting. Important tasks are: 1) Recalculation of the budget to a realistic budget, 2) and contact to possible sponsors. This should be made/started within this spring and the budget presented at the SVEPM board meeting in March 2006.

 12. Proposal: Nosove donation 1000 Euros for SVPM 2007. Accepted.
Any other business: if anybody has a good idea on courses and workshops, then please forward it to a board member. Nils Toft proposed a course on Bayesian statistics by use of WinBugs. Nils volunteered to be a teacher at such a course. Anna-Maija was asked to find a local Finnish organizer that could assist in organising such a course in conjunction with the SVEPM meeting.
13. Closing
After the meeting the idea was put forward that Iceland would be organising the NOSOVE meeting in 2008. Audur Arnthorsdottir (IS) agreed to check out possibilities and get back to the board about this. Lis Alban offered to help in the organisation of such a course.

February 7, 2006

Lis Alban                                    Trude Lyngstad

Chairman                                   Keeper of minutes